Medical practice licence in Ukraine: what equipment the Licence Conditions require
20 October 2026
In Ukraine, a medical practice licence is issued to a healthcare facility or a sole trader only when its premises and equipment meet the Licence Conditions. The equipment part is not a box-ticking exercise. Each device goes into the application by name, with the manufacturer and model as well as the year of manufacture, and that list is what the licensing authority checks. Here is what the current documents say about equipment as of October 2026, where the minimum list comes from, and where applicants usually slip up.
Who issues the licence, and under which rules?
Medical practice licensing is governed by the Law of Ukraine «Про ліцензування видів господарської діяльності» (on licensing of business activities) No. 222-VIII of 02.03.2015 and by the Licence Conditions approved by Cabinet of Ministers Resolution No. 285 of 02.03.2016. Under Cabinet Resolution No. 609 of 05.08.2015, the licensing authority for medical practice is the Ministry of Health (MOH).
The Licence Conditions change often. The current version has applied since 1 September 2026, following Cabinet Resolution No. 813 of 24.06.2026, which among other things updated the list of specialties in Annex 7 and the staffing rules. If your file was put together from a 2024 or 2025 checklist, compare it with the current text on the Verkhovna Rada website.
Three numbers from the law are worth knowing up front. The authority decides within ten working days of receiving the application. The licence has no expiry date. The fee is a one-off payment equal to one subsistence minimum for able-bodied persons on the day of the decision, due within ten working days of the entry in the licence register.
What do the Licence Conditions say about equipment?
Resolution No. 285 has no single equipment list for everyone. The requirements sit in several clauses:
- clause 13(5): instruments and equipment must match the profile and level of care, and the minimum list for a given type of facility or sole trader is set by an equipment table (табель матеріально-технічного оснащення);
- clause 22: equipment and consumables, as well as medical devices, must be authorised for use in Ukraine and sufficient for the scope of care in the MOH unified clinical protocols for the declared specialties; another licensee's equipment may be used under a contract;
- clause 36: medical devices may only be used in rooms that meet the requirements in the instructions for use or technical documentation, and only for the purpose the manufacturer intended;
- clause 13(7): a list of legally regulated measuring instruments in use, each sent for periodic verification on time;
- clauses 13(20) and 13(26): fully stocked emergency kits and a supply of personal protective equipment;
- clause 38: facilities with inpatient care must keep departments and medical equipment running on backup power.
Clause 36 has a very practical consequence. Before you buy a device, read the manufacturer's room requirements: floor area, ventilation, water, drainage, a dedicated power line. For X-ray units and autoclaves, or a dental unit, these are strict, and a room that doesn't meet them will have to be rebuilt.
Equipment tables: where the minimum list comes from
An equipment table is an MOH list of item names and minimum quantities for a particular type of facility, department or consulting room. Model tables exist for many profiles, for example:
- MOH Order No. 148 of 26.01.2018 (as amended by Order No. 2857 of 10.12.2020) for facilities and sole traders providing primary care; Order No. 1746 of 19.11.2025 added an otoscope or a combined device with an otoscope function, and an ophthalmoscope or a digital non-mydriatic fundus camera;
- MOH Order No. 739 of 31.10.2011, with tables for the rooms and departments of a consultative and diagnostic centre;
- MOH Order No. 951 of 04.11.2010 for obstetric and gynaecological care, covering women's clinics and gynaecology departments as well as maternity hospitals.
MOH Order No. 274 of 02.03.2026 takes effect on 1 January 2027. It amends more than forty tables, including those in Orders No. 496, 951, 127, 734, 738, 739, plus No. 1311. In many rooms the ordinary gynaecological chair is replaced by «Крісло гінекологічне (для осіб з інвалідністю)», a gynaecological chair for people with disabilities, and the tables for central sterilisation departments are rewritten around a steam steriliser, a washer-disinfector for flexible endoscopes and a low-temperature steriliser where procedures call for them. If you're buying now, plan against the new tables so you don't have to buy again next year.
How to describe equipment in the statement of material and technical resources
To get a medical practice licence, the application, besides the documents listed in Article 11 of the law, must include a statement on the condition of the material and technical base and on staff qualifications (Annex 2 to the Licence Conditions). A legal entity fills it in separately for each facility; a sole trader, for each place of practice.
Equipment goes into item 10. For each room you state the specialties working there and its floor area, and for each device the name, quantity, full manufacturer name and model, plus the technical condition and year of manufacture. Materials and instruments that can't be identified are left out.
The form itself warns that inaccurate data are grounds for refusing the licence or revoking it. So take the model and year from the device passport or rating plate, not from the invoice. Before you file, check:
- room names and specialties against item 3 of the statement and the list in Annex 7;
- every item against the relevant equipment table, to see what is missing from the minimum list;
- operating documentation in Ukrainian; warranty and service paperwork;
- measuring instruments and their verification dates.
Premises, access for all, backup power
Each address needs a document confirming the right to use the premises, and the premises must meet sanitary standards (clause 20). The statement also asks whether the premises are non-residential and separate, and whether they are isolated with their own entrance.
Access for people with disabilities and other people with limited mobility is confirmed by a certified building survey specialist or an authorised organisation (clause 37), and the details of that document go into item 7. Another line people often forget is the medical waste contract in item 9. Medical waste handling is regulated by MOH Order No. 1827 of 31.10.2024.
Facilities with beds should work out backup power separately. Patient monitors and ventilators have to keep running during outages, and so do infusion pumps. When choosing equipment, look at the built-in battery and run time, and for fixed equipment budget for a UPS or a generator.
What happens when your equipment changes after licensing?
A medical practice licence doesn't freeze your equipment list. The licensee must notify the authority of any change to the data filed with the application within one month (clause 13(10)), attaching an Annex 2 statement that contains only the changed data. It can be filed through the applicant/licensee e-cabinet, in person, or by post with a list of contents.
A new specialty or a new type of care counts as an expansion of activity: an application under Annex 8 plus the same package as for the original licence (clause 23-1). For a new room, say one with a dental unit or a colposcope, the equipment has to be in place before you apply.
What to prepare before you talk to a supplier
If you're getting a licence for a new facility, this order works well. Define the specialties and types of care for each address. Pick the equipment table closest to your facility and build a simple sheet: table item, what you already have, what you need to buy. Add a floor plan with room areas. With that list a supplier can pick models from the medical equipment and diagnostics sections or from medical furniture, prepare a quote and hand over the passports and certificates you need for the statement.
Finer's team includes doctors and engineers. We help choose equipment for the facility's needs. Then we deliver and install it. After commissioning we train your staff. If you're equipping a whole facility, see turnkey fit-out. Send your list for a quote via contacts or call 0 800 334 585.
